Annual General Meeting Information and Minutes

The Board of Trustees is required to hold an AGM each year to review the previous year with the ratepayers.  The financial audit is presented at the AGM, a Chair report is given, and a review of works done and works planned are discussed.  Parcel Tax and Toll Utility rate changes are also presented and discussed. If you would like to learn more about your water district please keep an eye open for the next AGM date (Generally held at the end of March) and join us. 

2020 AGM Postponed Due To COVID-19


2020 Mill Bay Waterworks District Annual General Meeting

The Board of Trustees invites the landowners of the Improvement District to the 2020 AGM on Tuesday, March 24, 2020.


Location:              Kerry Park Recreation Centre – Dennis McLean Room

Time:                      6:30pm (doors open at 6:00pm for registration)


There will be 3 Trustee positions available at the election (2 positions of a 3-year term; 1 position of replacement for a 1-year term). If you are interested in representing and giving back to the community of Mill Bay, please contact the office for more information.



To be eligible to be a candidate for Trustee, a person must be eighteen years of age, a Canadian citizen, an owner of land in the Improvement District and a BC resident for the previous six months.  The candidate must be nominated at the AGM. The candidate is not required to be present at the time of the election, but it would be necessary to have evidence that the nominated candidate has accepted the nomination and agrees to have their name stand.


Responsibilities of a Trustee

Being an MBWD Trustee requires taking on responsibilities in the best interest of the District. The list below are examples of responsibilities and duties that are included, but are not limited to:

  • an MBWD Trustee represents the interests of everyone in the Mill Bay Improvement District, not just a specific group
  • an MBWD Trustee may need to attend additional meetings over and above the regular Board Meetings held every second Tuesday of the month at 2:00 pm
  • an MBWD Trustee is a policy and lawmaker and a steward of public service to the community of Mill Bay
  • an MBWD Trustee ensures MBWD's resources are used effectively and for the long-term benefit of the landowners in the District
  • an MBWD Trustee must be accountable, transparent, ethical and respectful of the rules of law
  • an MBWD Trustee must work in a collaborative manner with the other Trustees
  • an MBWD Trustee must become familiar with the legislation, insurance, property assessment, taxation, meeting procedures, basic water system design, water quality standards, fire protection, labour relations and bylaw enforcement.

Please see the MBWD Board of Trustee Handbook for more information or call the office.

AGM Agenda 2020 AGM Agenda 2020

Relevant Documents